Arizona Automobile Dealers Association Gateway

Arizona Automobile Dealers Association (“AADA,” “us,” “we” or “our”) created this Website Privacy Policy (“Privacy Policy”) in order to ensure the confidence of users (“you” or “your”) of our Website and the AADA electronic Dealer Services System (eDealerServices), and to demonstrate our commitment to fair information practices and the protection of privacy.

1. Types of Information Collected

Traffic Data Collected. We may automatically track and collect the following information when you visit our Website, including your: (i) IP address; (ii) domain server; (iii) type of computer; and (iv) type of web browser (collectively referred to herein as “Traffic Data”). Traffic Data is anonymous information that does not personally identify you but is helpful for marketing or security purposes or for improving your experience on the Website.

Personal Information Collected. In order for you to access the eDealerServices and other services offered on our Website, we require you to provide us with information that personally identifies you and/or your Dealership (“Personal Information”). Personal Information may include: (i) Contact Data such as your name, the name of your company, mailing address, e-mail addresses and telephone number; and (ii) Financial Data such as your Dealership’s account or credit card number.

2. Uses of Information Collected

We use the Contact Data to send you information about AADA and AADA services, or to contact you when necessary. We use your Financial Data to verify your qualifications for certain products or services and to bill you for products and services.

3. Sharing of Personal Information

We may share your Contact Data with authorized government authorities and agencies, including ADOT. If you choose not to provide us with any Personal Information, you may still access and use much of the Website; however, you will not be able to access and use those portions of the Website that require your Personal Information such as the eDealerServices.

4. Confidentiality and Security of Personal Information

Except as otherwise provided in this Privacy Policy, we will keep your Personal Information private and will not disclose such Personal Information to third parties without your prior consent unless such disclosure is necessary to: (a) comply with a court order or other legal process or legal requirement of any government authority; (b) protect or defend our rights or property; (c) enforce our Terms and Conditions, (d) comply with ADOT requests or (e) protect the interests of users of our Website or the eDealerServices. Your Personal Information is stored on secure servers that are not accessible by third parties. We provide you with the capability to transmit your Personal Information via secured and encrypted channels if you use a similarly equipped web browser.

5. User Ability to Access, Update and Correct Personal Information

In order to ensure that all of your Personal Information is correct and up-to-date, the Dealership Administrator(s) may update your personal information within the eDealerServices system.

6. Lost or Stolen Information

You must promptly notify us if your User ID or Password is lost, stolen or used without permission. In such an event, we will disable your User ID and password until such time as a new Password is issued and we update our records accordingly.

7. Other Limits to Your Privacy

The Website may contain links to other websites. We are not responsible for the privacy practices or the content of such other websites. Any information that is disclosed in those other websites may become public information. We have no control over such other websites and you should exercise caution when deciding to disclose your Personal Information.

8. Updates and Changes to Privacy Policy

We reserve the right, at any time and without notice, to add to, change, update or modify this Privacy Policy, simply by posting such change, update or modification on our Website. Any such change, update or modification will be effective immediately upon posting on our Website.